February 22, 2024

If schedulers prepare schedules that fit employees’ availability, it’s more likely that employees show up for work (and not make excuses for their absence). And if you’re using scheduling software, publish the schedule on the platform, and staff will instantly receive a notification on their mobile device of the new schedule plus any future changes. This distribution method means fewer in-person meetings and reduced manager input. Creating schedules manually requires coordinating employee requests, availability, skills, and seniority. Scheduling software streamlines this, automatically generating optimized schedules based on your parameters.

They can talk with HR about how to minimize the chance their requests are denied by planning ahead, but finally, the blame game is over. There’s no risk, and you may discover why many other businesses consider it one of the best employee schedule software tools on the market. Time-tracking is available at an additional $2 per user/month, which still puts When I Work below the price point of dual time-tracking and scheduling apps like TSheets (reviewed below). More importantly, user-friendly software enhances employee satisfaction, leading to increased productivity. Conversely, software with poor usability can lead to frustration, decreased productivity, and ultimately a negative return on your investment.

And all that from one centralized platform that keeps everyone in the loop. Managing time and attendance across multiple locations often involves juggling disparate systems, spreadsheets, or even manual paper-based processes. This approach leads to errors, inconsistencies, and other difficulties. Once you have a unified and centralized employee scheduling system for multiple locations, you’ll get a comprehensive understanding and see data insights for everything. It’s the key to accurately keeping records and simplifying reporting and scheduling for everyone.

Most scheduling software includes templates that speed the process even further. Take advantage of this time saving feature by tailoring the template to your specific needs. Software designed specifically for shift planning often integrates with other digital components of your business, like payroll and invoicing.

Employees tend to cover up for each other and don’t always give 100% at work. The term used in the USA is ‘buddy-punching‘ and it costs employers 373 dollars annually. It simply means that one employee clocks in on behalf of another employee. Using software for this saves you time that can be used in many more productive ways and will lead your business to prosper. Experience has taught us that arranging meetings and schedules with a lot of people takes several messages back–and–forth and a couple of calls in between. When you have to do this on a regular basis and your regular workday involves constantly communicating with everybody it becomes even more tiring. When life happens, they can manage their situation directly from their phone.

Employee Scheduling Software intitle:how

When carrying out employee work schedules in a business, there are two crucial factors to consider – workload and demand. This means you must assess the number of employees needed to accomplish all the tasks, as well as the types and length of expected work hours for each worker. An indirect benefit to keeping employees working only as many hours as they can handle in a normal work week is that it can contribute greatly to employee morale. With scheduling software you only book time that is available per employee and that keeps them from working excessive hours which can lead to fatigue. Something that may not always be obvious in the corporate world is that employees are not really robots. They need to have time off and can only effectively work for certain amounts of time during a normal work week. Scheduling software tracks such things as the total time worked by each employee so that you do not end up over scheduling anyone’s time.

It’s the better way to schedule your team.

Certainly, savvy managers respond quickly to solve service problems early. After health insurance, a flexible schedule is the most-valued benefit for employees. Some employers have distinguished themselves by offering more vacation time or other scheduling perks. When trying to compete with a shrinking pool of candidates, you can only raise wages so far and remain profitable. By all means, if you want to improve your hiring, improve your scheduling.

Schedule workers

Input as much information as possible that can help you create the best schedule, including employee names, job titles, and shift preferences (night vs day). Use the automatic shift scheduler from When I Work to let the system generate a schedule that’s optimized for employee preference and availability in a single click. You’ll save time and know that your employees won’t have to swap and drop shifts due because they are outside of desired work hours. VSS automatically calculates the total amount scheduled and the variance between your staffing requirement and the total amount of employees scheduled. VSS also has a tool that will help you find the right employee with the precise skill set for each shift. You’ll be able to see at-a-glance a list of employees who need to be scheduled more hours and those in a specific position or with a particular skill.

The best staff scheduling apps on the market,

If you’re tired of using pen and paper to schedule employees and don’t want to deal with Excel spreadsheets yet still want a free option, consider using Homebase. It’s free for employers with 20 workers in one business location, and you can manage it on your mobile device. Employees can also access the schedule and request changes or suggest replacements from anywhere.

Read more about Time Clock Kiosk here.

In fact, 75% of workers want stable and predictable schedules they can count on. Knowing their workdays and hours allows them time to plan their work tasks and manage their responsibilities.

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